Paper Presentation Information
Oral
delivery is the most common form of presenting
research at formal meetings. The setting can range from
a small conference room to a large auditorium. It is
important to make a clear distinction between the documents
you prepared for the proceedings, and the oral presentation
your audience will be exposed to. Never plan to merely read
your paper to the audience.
The
research discussed in the written document should be
identical to the research reported in your oral presentation;
all pertinent information needs to be in both. However, your
oral presentation should take advantage of an opportunity to
discuss your research with your audience, and to customize
that discussion to interests expressed during the exchange.
This page is written to help answer the frequently asked questions
by participants in the symposium. If you do not find the answer to your
question, please email us at grad-i@okstate.edu.
Paper
Presentation Frequently Asked Questions
Do I need IRB approval for my presentation
Research presented at the OSU Research Symposium is considered to be for the purposes of disseminating generalizable research systematically gathered and intended for publication. As such, presentations are expected to abide by all pertinent research policies, such as biosafety, animal safety, radiation safety, and use of human subjects (including surveys, questionnaires, and the like), etc. A useful resource in determining the circumstances under which review of the research by the appropriate committee is necessary can be found at http://compliance.vpr.okstate.edu/. There, OSU students can also determine OSU’s research review procedures (e.g., Institutional Research Board [IRB] review); students from outside OSU should ask their advisor about their home institution’s procedures for research review.
People considering submitting a presentation that originated from a "classroom project" are welcome to register. However, please note that for the purposes of presenting at the OSU Research Symposium, such “classroom projects” are considered as having been conducted for the purpose of disseminating the results to a larger body of individuals and therefore the appropriate approvals from the home institution are required.
OSU reserves the right to request proof of institutional research approval for all Research Symposium presentations.
How
can I check my abstract listing:
All
submitted abstracts will be posted on the Graduate College web site
after the submission deadline in January. You will be able to view
all abstracts from the main Research Symposium web page in February
2008.
Click
here to view this year's abstracts
(You
will need to use Adobe Acrobat 5.0 or higher to open these documents.)
Corrections of
abstracts can be made for a limited time (usually one week after the submission deadline). If you have a correction during this time, you can email a correction request
to: grad-i@okstate.edu.
Length of the Paper Presentations:
You will be given a total of 25 minutes to make your presentation. You should allow for 5 to 10 minutes for discussion during these 25 minutes.
Where
will you present, and when will the presentation be?
All
paper presentations will be on the fourth floor of the OSU-Stillwater
Student Union. You will be emailed the specific time and room for your presentation
shortly after the submission deadline at the end of January.
After
the submission deadline, the symposium coordinators will assign
each person a room and a presentation time. Presenters will be notified
by email in early February about their room and time assignment.
Room
and time assignments will be based on the following tentative schedule.
Wednesday,
February 20:
Morning
& Afternoon · Paper sessions for Biological
Science, and Biomedical
Sciences,
Afternoon · Poster session 1 for Biological Science, Biomedical
Sciences, and Physical
Sciences and Technology
Thursday, February 21:
Morning · Annual Whiteman paper presentations for Ag students
Morning & Afternoon - Paper sessions for Education,
Environmental Sciences, Humanities, and Physical Sciences and
Technology.
Poster session 2 for Education, Environmental Sciences, and Humanities
Friday, February 22:
Morning · Poster session 3 for McNair, Minority Issues,
and Social Sciences
Morning & Afternoon - Paper sessions for McNair students, Minority Issues, and Social Sciences.
This
schedule is tentative and is subject to change.
What can you do if your scheduled presentation time does not work
with your schedule?
Most
students have conflicts due to classes or teaching duties. In the
past, we have found faculty are willing to work with you if you
ask. Due to the limited number of alternative times, it is hoped
that you will attempt to work out coming to your scheduled presentation
time. If you are unable to present at the assigned time, we need
to know as soon as possible to reschedule you.
Please
look at the schedule of times that will be posted on the symposium
web page in February. List in an email to the Graduate College an open time that
fits your schedule. Instructions on who to send the email to and
by when will be included in your email notification. Changes are allowed for a limited time; after the schedule change deadline, changes in presentation schedules can not be made.
No
one's presentation time is changed without the presenter first contacting the
Graduate College and receiving approval.
What
equipment will be provided for Paper Presentations?
Each
room will be equipped with the following:
* An
overhead projector for transparencies
* A laptop PC computer:
* Microsoft - PowerPoint 2003
* USB port for thumb drives
* An LCD projector connected to the computer
* A projector screen
Rooms will not have Internet connections
What
other equipment or other items should presenters bring?
Because
the needs of presenters are so varied, we cannot provide for all the
needs of presenters. If your presentation requires a slide projector,
flip chart, tape player, laser pointer, etc., you should bring your
own.
If
your presentation requires a special computer (such as a Apple computer),
software, or a zip disk, then you are required to bring a computer
with that software or zip disk. We cannot provide Internet connections.
Remember - even with the best of planning, unexpected technological problems
can happen. We encourage you to have back-up transparencies of your
presentation for use on the overhead projector. Having a back-up presentation
represents good planning on your part for any professional seminar.
If
you plan to use handouts
Make
sure you have enough copies for those in attendance. The number of
audience members varies as a function of topic and time of day. It
is not possible to predict the attendance at your presentation. You
should plan on anywhere from 5 to 20 audience members. You should bring at least 3 copies of your abstract and slides for the room judges.
Judging
Each room will have one or two faculty judges as well as a student member of the GPSGA acting as a judge and as the moderator.
The moderator will be responsible for introducing the presenter's name and presentation title. The moderator will also be responsible for announcing when 25 minutes is over, and you must end your presentation.
Each judge will have a criteria form to evaluate your presentation. The judges are asked to critique your introduction, statement of the problem, methods, conclusions, overall presentation, and other criteria. These criteria forms are used to decide the winners of each award category.
NOTE: You are expected to provide to the judges copies of your abstract and your presentation slides.
Can you receive copies of the judging form?
Yes. Instructions will be sent by email after the research symposium on how you can request the comments of the judges.
McNair Scholar participants will have their judging sheets mailed to their program director.
Awards
The Graduate and Professional Student Association (GPSGA) will arrange for judges for the paper and poster presentations. The GPSGA will tally the judges' votes and make the final decision on winners of cash awards in a variety of categories.
OSU undergraduates and graduate students are eligible for the cash awards. Students from other institutions will have their presentations judged, but are not in consideration for the awards. Students will be assigned to one of seven categories. Possible categories are:
- Biological Science
- Education
- Environmental Science
- Humanities
- Minority Issues
- Physical Science and Technology
- Social Science
There will be cash awards for both the poster presentations and the paper presentations. There will be awards offered separately to OSU undergraduate and graduate presentations.
Research Week award winners will have the opportunity to upload their presentations and research into the OSU digital archive, e-Archive. e-Archive provides a stable and permanent URL for your scholarship, allowing your research to be readily available on the web.
Other
Presentation Tips:
The
purpose of the research symposium is to provide professional presentation
experience to students. Oral presentations are a complex mix of speech
techniques, visual aids, and information. You are encouraged to read
the pdf document"Effective
Research Presentations" for hints and suggestions on such presentations.
Questions
or comments can be sent to the Graduate
College Webmaster.
