Thesis/Dissertation Guidelines

These Graduate College Thesis/Dissertation guidelines provide uniform standards for material included in thesis and dissertations that are submitted by graduate students in partial fulfillment of the requirements for masters and doctoral degrees.

The author is strongly encouraged to use the available templates when he/she begins the formation of the thesis/dissertation. The templates are format approved for both online submission and bound printed copies. Approved template formats are available in Microsoft Word®.

Here are format approved templates for you to use when you start the writing process.

The Graduate College recognizes that style varies from discipline to discipline, and the author is encouraged to follow the accepted style used in publications in his/her discipline. In the event the department does not have a suggested style to follow, students should maintain style consistency throughout their document.

There will be two Thesis/Dissertation Review Workshops held on the Stillwater campus in spring 2014 semester:

  • Thursday, February 27, from 3:00 p.m. to 4:00 p.m. in Ag Hall 101
  • Thursday, February 27,  from 5:30 p.m. to 6:30 p.m.in Ag Hall 101

There will be two Thesis/Dissertation Review Workshops held on the Tulsa campus in spring 2014 semester:

  • Tuesday, March 4, from 3:30 p.m. to 4:30 p.m. - 2324 Main Hall
  • Tuesday, March 4, from 5:30 p.m. to 6:30 p.m. - 2324 Main Hall

You can now satisfy the Thesis/Dissertation Format Review Draft deadline through an online video version of the workshop.  If you would like to view the Thesis/Dissertation Draft Review Webinar please log into the new Graduate Student Round-up site through http://planofstudy.okstate.edu/ and select “Thesis/Dissertation Webinar” from the menu.

There are two options available to Oklahoma State University (OSU) graduate students for restricting access (embargo) to their theses/dissertations for a finite period of time. The first option does not require a form and the second option does.

1. If it is desired to have the document to be publically verifiable through the disclosure of the thesis/dissertation title and abstract only, with the content of the work undisclosed or embargoed, there is no need to complete a request. Such restrictions are already available under the publishing options during the thesis/dissertation submission to the ProQuest/UMI website.

2. If it is desired to restrict the entire thesis/dissertation (title, abstract and content) from the public, complete this form and submit it to the Graduate College, 202 Whitehurst. Please be aware that this option will not allow the public to verify degree completion or thesis/dissertation submission. No records will be found in a search of the ProQuest/UMI database. One should carefully consider the impact this may have on future employment, scholarly citations, etc.  The following are examples for requesting to restrict access to your thesis/dissertation:

  • work carried out under a research agreement which restricts all or portions of the work from public access for a period of time;
  • the appearance of potentially patentable material in the document, to allow a request for a provisional patent to be processed prior to public release of the thesis/dissertation;
  • an agreement to publish the material elsewhere which requires delay of the thesis/dissertation publication until the publication of the other work.

If the request to withhold publication is approved, the document will be released for public distribution at the stated release date. Requests for extension of the publication withholding period may be made to the Dean of the Graduate College at an appropriate time prior to the initially-set release date; such requests should include documentation supporting the request for an extension of the withholding period.

*See http://gradcollege.okstate.edu/graduate-college-academic-calendar for deadline dates.

These requirements represent the general requirements of all graduating students in the Graduate College. Students should also contact their academic program for further program requirements, if applicable. In addition, students should be sure that any outstanding bursar balances are paid to avoid delays in issuing diplomas upon graduation.

 

*See http://gradcollege.okstate.edu/graduate-college-academic-calendar for deadline dates.

These requirements represent the general requirements of all graduating students in the Graduate College. Students should also contact their academic program for further program requirements, if applicable. In addition, students should be sure that any outstanding bursar balances are paid to avoid delays in issuing diplomas upon graduation.

 

Deadlines

Diploma Application information

Preparing Your Document

  • Is there a template available?
  • Do I have to include a Vita? Where should I put it?
    • Yes, you need to include a vita.  It should only be 1 page and will be placed right after the appendices. The Vita will not have a page number.
  • What completion date should I use on the title page and abstract?
    • You should use the month and year your degree will be conferred. For example, December 2012 for Fall graduation, May 2012 for Spring graduation, and July 2012 for Summer graduation.
  • Do I have to include my IRB approval letter?
    • Yes, this information must be included.  It should be included as an appendix.
  • Can I have an acknowledgement page?
    • At this time, you cannot include an acknowledgement page in the version that is uploaded to UMI.

Submitting Your Document Online

  • When will I get the link to submit my thesis/dissertation online?
    • If you are a Master’s student, you will get the link within 2 business days after we receive your defense results.  If you are a Doctoral student, first you will be asked to complete the Survey of Earned Doctorates.  After this is completed, you will be given the link to upload your dissertation.
  • How do I convert my document to a PDF?
    • As part of the submission process, UMI will convert your document to a PDF for you to upload.  If you have any issues with the conversion or with the UMI site, you can always contact the UMI support staff.
  • Do I need to submit a paper copy to the Graduate College?
    • The only things to be submitted on paper are the approval page and abstract. We do not need a hard copy of your thesis/dissertation.  Please make sure your name and CWID are on the top of the approval page.  The templates for the hard copy approval page and abstract can be found at https:// gradcollege.okstate.edu/content/thesis-and-dissertation-templates
  • I submitted my thesis/dissertation online; does that mean I’m done?
    • No.  The Graduate College must approve your document before your file will be sent to the Registrar for a graduation check. You will receive an email if you have corrections to make, or if your document has been approved. If you have not received an email within a week, please contact us.
  • Is there a fee to submit online?
    • There are no fees to submit online.