Thesis/Dissertation Guidelines

These Graduate College Thesis/Dissertation guidelines provide uniform standards for material included in thesis and dissertations that are submitted by graduate students in partial fulfillment of the requirements for masters and doctoral degrees.

The author is strongly encouraged to use the available templates when he/she begins the formation of the thesis/dissertation. The templates are format approved for both online submission and bound printed copies. Approved template formats are available in Microsoft Word®.

Here are format approved templates for you to use when you start the writing process.

The Graduate College recognizes that style varies from discipline to discipline, and the author is encouraged to follow the accepted style used in publications in his/her discipline. In the event the department does not have a suggested style to follow, students should maintain style consistency throughout their document.

Thesis/Dissertation Review Workshops will be held on the Stillwater campus:

  • Monday, October 27, from 10:00 a.m. to 11:00 a.m. in Case Study 2 (SU 416)
  • Monday, October 27, from 5:00 p.m. to 6:00 p.m. in 203 Classroom Building

 

Thesis/Dissertation Review Workshop will be held on the Tulsa campus:

  • Tuesday, October 21, 5:30 – 6:30 p.m. , North Hall 243
  • Wednesday, October 22, 3:30 – 4:30 p.m., Main Hall 2301

 

You can now satisfy the Thesis/Dissertation Format Review deadline through an online video version of the workshop.  If you would like to view the Thesis/Dissertation Review Webinar please log into the new Graduate Student Round-up site through http://planofstudy.okstate.edu/ and select “Thesis/Dissertation Webinar” from the menu.

 

Oklahoma State University Thesis/Dissertation Embargo Policy

Theses and dissertations submitted to the Oklahoma State University (OSU) Graduate College as a requirement of the student's degree program must be submitted in digital format and be in compliance with the OSU Guidelines for Electronic Theses and Dissertation Submission.  Throughout the country, institutions electronically submit theses and dissertations to ProQuest/UMI for cataloguing and publishing soon after degree conferral. Approximately 12 to 14 weeks after degree conferral, these submissions are available through the open access OSU E-Archive and the ProQuest Thesis/Dissertation database (via authentication).

One of the hallmarks of graduate education is public access to the knowledge created through students’ scholarly and creative activities and captured in their theses and dissertations. As a public land-grant institution, OSU is committed to this ideal. Moreover, open access fulfills, accelerates and broadens the dissemination of students’ work, increasing the likelihood that it will be acknowledged and cited early in scholarly careers.

Open-access work is fully copyrighted, and scholars who cite the work are expected to respect the author’s intellectual property rights in the same manner as any physically published work. In some cases, it may be appropriate to submit a petition to the Dean of the Graduate College to approve a delay in the release of an electronically submitted thesis or dissertation (ETD) into open access. This is called an embargo; an embargo is a period of time during which researchers cannot access an ETD from external search engines. Embargos may be appropriate for authors (1) who are seeking patents, (2) who want to publish their work through a traditional press that considers open-access publication to be equivalent to prior publication, (3) who have published material from their work with a publisher that does not allow open-access release for a certain period of time, or (4) who need to protect sensitive data or information. Graduate students must consult their thesis or dissertation advisors about the standards in their fields before deciding whether to request an embargo. The advantages of open-access availability of the work should be considered in making a final decision. When determining whether to grant an embargo, the Dean of the Graduate College will weigh the merits of the request against the larger needs of the scholarly community for broad and open access to scholarly work. Approved embargos will result in the thesis/dissertation being held by ProQuest and OSU E-Archive for the approved embargo period.

An embargo period can be six months, one year or two years. In extremely rare and extraordinary cases where sensitive data or information needs to be protected, writers of such theses and dissertations may also petition the Dean of the Graduate College to embargo their work from open access for a longer period. Upon expiration of the embargo period, the ETD will be automatically moved into open access. Authors of embargoed theses and dissertations seeking an embargo extension must file the renewal petition at least three months prior to the current embargo expiration date. As with the initial embargo, the Dean of the Graduate College will weigh the merits of your extension request against the larger needs of the scholarly community for broad and open access to scholarly work.

Approved by Graduate Council, February 17, 2006; Revised September 21, 2012

*See http://gradcollege.okstate.edu/graduate-college-academic-calendar for deadline dates.

These requirements represent the general requirements of all graduating students in the Graduate College. Students should also contact their academic program for further program requirements, if applicable. In addition, students should be sure that any outstanding bursar balances are paid to avoid delays in issuing diplomas upon graduation.

 

*See http://gradcollege.okstate.edu/graduate-college-academic-calendar for deadline dates.

These requirements represent the general requirements of all graduating students in the Graduate College. Students should also contact their academic program for further program requirements, if applicable. In addition, students should be sure that any outstanding bursar balances are paid to avoid delays in issuing diplomas upon graduation.

 

Deadlines

Diploma Application information

Preparing Your Document

  • Is there a template available?
  • Do I have to include a Vita? Where should I put it?
    • Yes, you need to include a vita.  It should only be 1 page and will be placed right after the appendices. The Vita will not have a page number.
  • What completion date should I use on the title page and abstract?
    • You should use the month and year your degree will be conferred. For example, December 2012 for Fall graduation, May 2012 for Spring graduation, and July 2012 for Summer graduation.
  • Do I have to include my IRB approval letter?
    • Yes, this information must be included.  It should be included as an appendix.
  • Can I have an acknowledgement page?
    • At this time, you cannot include an acknowledgement page in the version that is uploaded to UMI.

Submitting Your Document Online

  • When will I get the link to submit my thesis/dissertation online?
    • If you are a Master’s student, you will get the link within 2 business days after we receive your defense results.  If you are a Doctoral student, first you will be asked to complete the Survey of Earned Doctorates.  After this is completed, you will be given the link to upload your dissertation.
  • How do I convert my document to a PDF?
    • As part of the submission process, UMI will convert your document to a PDF for you to upload.  If you have any issues with the conversion or with the UMI site, you can always contact the UMI support staff.
  • Do I need to submit a paper copy to the Graduate College?
    • The only things to be submitted on paper are the approval page and abstract. We do not need a hard copy of your thesis/dissertation.  Please make sure your name and CWID are on the top of the approval page.  The templates for the hard copy approval page and abstract can be found at https:// gradcollege.okstate.edu/content/thesis-and-dissertation-templates
  • I submitted my thesis/dissertation online; does that mean I’m done?
    • No.  The Graduate College must approve your document before your file will be sent to the Registrar for a graduation check. You will receive an email if you have corrections to make, or if your document has been approved. If you have not received an email within a week, please contact us.
  • Is there a fee to submit online?
    • There are no fees to submit online.