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Oklahoma State University

What happens to grades in a course if a leave of absence occurs during a semester?

If a student must take a leave of absence during the semester, the student would withdraw from all courses for that semester, would lose their tuition and fees for the term, and would not receive credit for their coursework. (Exceptions to allow a refund of tuition and fees may be considered by petition due to documented extraordinary circumstances and committee approval. The Petition for a Refund of Tuition and Fees form is available on the Registrar website.) If the leave occurred near the end of the semester and the student met the conditions for potentially receiving an incomplete (“I”) grade, the student in consultation with the course instructor may have an incomplete grade option. The student would need to follow current policy for making up an incomplete grade. The leave of absence would not affect the timeframe allowed for making up incomplete grades.

Federal aid recipients who take a leave of absence during a semester may be required to pay back some or all of the federal financial aid they received for that semester.  For more specific information, read the Return to Title IV Policy on the Office of Scholarships and Financial Aid website, or contact that office at 405-744-6604.

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